Departments

Policies

For an extensive list of University policies related to events on campus, visit the University Events website. All Departmental Organizations that request to use any SU/SSB/SSA event spaces and/or equipment, thereby agree to adhere to all Student Union Reservations and Operations Compliance (SUROC) Guidelines and will be held accountable accordingly, should they fail to do so.

Fees

Groups outside of the Division of Student Affairs will be charged for use of meeting space within the Student Union (SU), Student Services Building (SSB) and Student Services Building Addition (SSA). Usage rates vary based on the number of rooms reserved and how long the room is booked. 

For your convenience, information is listed below on pricing and available basic AV equipment. All charges include set up, tear down, cleaning and room reservation fees. Set up includes items such as tables, chairs and A/V equipment at no additional cost. 

Student Union (SU) Room Fees 

Room(s)Half-Day Fee (1-4 hours)Full-Day Fee (5+hours)
Student Union First Floor$50$100
1 Galaxy Room (SU 2.602 A, B or C)$50$100
2 Galaxy Rooms (SU 2.602 AB or BC)$100$150
3 Galaxy Rooms (SU 2.602 A, B and C)$150$200
1 Artemis Hall Room (SU 2.905 I or II)$20 flat rate$20 flat rate
2 Artemis Hall Rooms (SU 2.905 I and II)$40 flat rate$40 flat rate
Outdoor and/or Indoor SU Booth(s) no chargeno charge

Student Services Building (SSB) Room Fees 

Room(s)Half-Day Fee (1-4 hours)Full-Day Fee (5+hours)
SSB 2.102$20 flat rate$20 flat rate

Student Services Building Addition (SSA) Room Fees 

Room(s)Half-Day Fee (1-4 hours)Full-Day Fee (5+hours)
Gaming Wall $50$100
SSA Meeting Room(s)
(includes LCD projector w/audio and HDMI cable)
$20 flat rate, per room$20 flat rate, per room
SSA Auditorium $100$200
SSA Conference Package
(includes all SSA Meeting Rooms, Gaming Wall and Auditorium)
$200$400

Invoicing and Billing

Departments will be billed via their cost center. The staff or faculty member that is submitting the request will be required to provide an applicable cost center account number at the time of reservation submission. A confirmation email will serve as the invoice. The invoice must be paid within the same fiscal year of the event.

Student Union Audiovisual Equipment

Available equipment:

  • LCD projector with audio
  • HDMI cable
  • Wireless lapel microphone
  • Wireless handheld microphone
  • Tabletop and floor microphone stands
  • Portable sound system (only for use at the Plinth or SU Green) – Includes an eight-channel mixer, two speakers with stands, one wired microphone
  • Stage (half or full)
  • Dance floor (half or full)

Additional Audiovisual Equipment

If you need additional A/V equipment outside of what the SU can provide, please complete a work order with either Facilities Management or UTD Media Services. These areas will incur additional fees separate from the SU room reservation fee. 

Campus Police

If your event requires University Police, please note that a request must be submitted two weeks prior to the date of the event. These services will incur an additional fee. Please complete the Police Departments Event Registration Form for details about fees.